Happy Holidays & Very Important Reporting Reminder from the Wing Chaplain - Please Reply ASAP

Dear Chaplains and CDIs,

The year is drawing to a close and there are many things for which to be thankful, not the lease of which is the opportunity to render service in the CAP. The chaplain corps, which includes Character Development Instructors as well as Chaplains, is an important part of what keeps CAP healthy and active. For each of you who have given unselfishly of you time, talent, and resources in serving your units and communities, a hearty "Thank you!"

Please do not forget to complete and submit your CAP Form 34 statistical reports by the end of the month. Chaplains and CDIs are required by CAPR 265-1 to submit the reports semi-annually to their unit commanders and to the Wing Chaplain. These reports are critical to assessing the activity of the chaplain corps, to reinforcing strengths, and building up weaknesses. Your input is needed!

Copies of CAPF 34 are attached in PDF & .XLS (MS spreadsheet) formats for your convenience. You may email the completed forms to me, or mail them to PO Box 156, Summerville, PA 15684.

For your information, I have copied a message from Tracy Harris, NHQ, at the bottom of this message. CAPF 34s can now be completed online, but, at least for this reporting period, or until all the bugs are identified and fixed in the online system, reports still need to be submitted directly to unit commanders and to the Wing Chaplain.  The only "write up" the chaplain corps has in the inspection last August, conducted by Region staff, was that not all chaplains and CDIs fulfilled their commitment to semi-annual reporting.  If we can correct that problem, the chaplain corps should fare well in the upcoming major inspection due in May 2012.

It has been brought to my attention that only a few people received my last update, dated November 15. I am still not sure what went wrong, but it was undoubtedly "operator error", meaning it was probably me that messed up with sending the mass email.  part of my address book has been corrupted, but, hopefully, I have it corrected.  I have broken down the mailing list into several smaller lists in the hope that it will rectify the problem. Please respond to this email as soon as possible and let me know that you have received it.  I will hold the Newsletter for a couple of days until I hear back from a few of you.

You are in my prayers that you may enjoy a Safe and Happy Holiday Season, that you and your loved ones are in good health, and that the service that you provide will be blessed!

In appreciation for each of you,

Randy Matheny

PA WIng Chaplain

Copy of email from Tracy Harris, NHQ

National Headquarters is pleased to announce the release of our new online Chaplain Corps Reporting system. This new system was created to simplify the submittal of your CAPF 34 by allowing you to electronically enter information regarding your activity/participation as a CAP Chaplain or Character Development Instructor. The reporting database is easily accessible by signing in to eServices (www.capnhq.gov). Once you have successfully signed in to eServices, select "Chaplain Corps Reporting" to begin entering data pertaining to your activities. The home screen will be displayed providing you with the opportunity to immediately begin entering your data or view more detailed information about the online reporting system. Instructions may be viewed by selecting the "Instructions" link on the left side of the screen. These instructions are provided to help guide you through the process of entering data as well as generating reports. Since this online reporting system is new, each Chaplain and Character Development Instructor should submit their semi-annual report electronically through the new online system and also to your Wing Chaplain and Unit Commander via hard copy using the CAPF 34 (dated Oct 09). Once we are assured the system is functioning as needed, the dual submittal will no longer be required. Please be sure to keep a copy of your submittal for your records. There are two separate forms available in the new online reporting system. The Form 34 – HC is designed for Chaplains and the Form 34 – CDI is designed for Character Development Instructors. You will need to select the appropriate form prior to entry of your data. All semi-annual reports are due no later than 5 January and 5 July. Please remember, each Chaplain and Character Development Instructor is required to submit a complete semi-annual report even when he or she had been inactive during the reporting period. If you have questions or comments regarding the new online reporting system, please utilize the "Feedback" box provided on the home page. Thank you for your assistance as we progress with simplifying the reporting process.

Chaplain Corps

Civil Air Patrol National Headquarters

Email: chaplaincorps@capnhq.gov

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Randall F Matheny, Chaplain Capt
Pa Wing Chaplain
Civil Air Patrol

Pa. Wing Chaplain's Blog
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